TENANCY CONDITIONS & INFORMATION

TENANTS RESPONSIBILITIES

  • 1.   The tenant shall keep the plot tidy and in good state of cultivation. As a guide plots of 5 rods shall have at least 50% cultivation. Plots of 10 rods or more shall have 70% cultivation.
  • 2.   Cultivation of plots is purely for own and personal consumption. Cultivation of plots are not to be used for commercial gain.
  • 3.   All plots should be attended at regular intervals. Where a tenant is going to be absent for a period in excess of FOUR weeks then he must notify the site manager. He should pre-arrange with the site manager for an alternative person to maintain his plot.
  • 4.   The tenant shall not let or assign part or the whole of the allotment.
  • 5.   The tenancy is renewable annually on 1st November when rent will become due. The rent is agreed at the annual general meeting following the making of an annual budget for the year.
  • 6.   The tenant is responsible of giving change of address within 28 days of such occurrence.
  • 7.   Tenants are responsible for the security of gates by unlocking and re-locking upon entry and departure.
  • 8.   Tenants are responsible for their own safety and for the conduct of their visitors, children and dogs. Dogs should be on leads at all times and kept on the tenants plot(s). All dog fouling must be cleared up before the tenant leaves the site.
  • 9.   The tenant shall not cause nuisance or annoyance to other tenants nor obstruct paths and roads set out for common use. Sites alongside roadways must leave a sufficient distance between the road and cultivation to avoid road subsidence.
  • 10.   The tenant is not permitted to bring refuse and other garden material for disposal onto the site.

GENERAL MATTERS

  • 1.   Any dispute between tenants shall be referred to the site manager. Should a dispute still continue then it must be put in writing to the Secretary.
  • 2.   Water tanks are provided for the cultivation of crops by the use of watering cans. Hosepipes are not allowed. Water tanks must not be used for washing of boots, vegetables, containers or tools. It is expected that the water will be turned off from 1st November until the following 1st March.
  • 3.   Vehicles may only be brought on site provided the gates are secured immediately the vehicle has passed through them. Failure to secure the gates may lead to this right being withdrawn. Vehicles must be parked only in designated areas or on the tenants own site where parking is deemed appropriate. Speed restrictions of 5mph must be adhered to.
  • 4.   Only trees or bushes allowed are those that are for edible use. Such trees must be on miniature stock and confined within the boundaries of the tenants allotment and not shading adjoining tenants' plots. The site manager has the right to order the pruning of such trees or bushes.
  • 5.   No new building shall be erected,nor any existing one dismantled without the consent of the site manager. Structures are to be no more than 10ft x 8ft in dimensions. Site Managers have the right to remove any structure at end of tenancy.
  • 6.   Those tenants wishing to keep livestock shall make application via the site manager and have approval from the site manager and comply with the appropriate notes provided having signed the livestock agreement.

NEWMARKET ALLOTMENT ASSOCIATIONS RESPONSIBILITIES

  • 1.  The Association is run by a general committee which is elected annually at the Annual General Meeting. The secretary is the person responsible for receiving all correspondence and all matters of concern should be addressed to him/her not the site managers.
  • 2.   The Association shall appoint a site manager and a deputy. They are responsible for the day to day running of the site and its maintenance.
  • 3.   The appropriate site manager shall be responsible for his site under the direction of the Committee. The site manager shall report any problems, disputes or action he/she has taken to the secretary and reported to the next monthly Committee Meeting.
  • 4.   The tenant shall not cause nuisance or annoyance to other tenants nor obstruct paths and roads set out for common use. Sites alongside roadways must leave a sufficient distance between the road and cultivation to avoid road subsidence. The site manager has the right to request cultivation to cease in the area where such subsidence is possible.
  • 5.   The bonfire code applicable to each site must be adhered to. Such code is displayed on notice boards and the tenant is deemed to have kept up to date with all notices displayed on site.
  • 6.   The site manager or his representative should be informed immediately upon the tenant deciding to vacate whole or part of his tenancy. There is no right to refund of any rent on a pro-rata basis upon vacating a plot during the year.
  • 7.   Tenants are reminded that all officers are volunteers and give a considerable amount of their time to the smooth running of the Association and should be treated with respect at all times.

TERMINATION

  • 1.   Failure to keep ones plot in a tidy and good state of cultivation may lead to a warning letter to be issued by the site manager. Should the letter be ignored then a further warning will be given by the site manager. If no response is received the committee will be informed and a letter sent by the secretary which may result in the termination of the tenancy.
  • 2.   Where plots, in the opinion of the site manager and an other officer, become overgrown or neglected then the tenant shall be informed. Where the neglect impinges upon the adjoining site then the site manager has the right to take appropriate action to remedy the situation by going on to the tenants site to solve the problem, any costs incurred may be passed onto the tenant.
  • 3.  If rent has not been paid within 40 days from 1st November the tenancy may be terminated.
  • 4.   Where termination occurs for whatever reason where deposits have been collected these are only refundable where the plot is left in a good working condition and approved by the site manager and the handing in of the rent card which confirms the payment of the deposit.
  • 5.   The tenancy shall be determined on the death of the tenant. The next of kin may apply for a continuance of the tenancy by applying to the Secretary of the Association.
  • 6.   The termination of tenancy will mean that all personal equipment, produce etc shall be removed in accordance with the final letter. Failure to comply will mean that the ownership of all items on the plot will revert to the Association.

For clarity all tenants have been referred to as him, however all such terms also apply as though they were addressed to her or in the case of a joint tenancy they.

April 2013



NOTES RE KEEPING OF LIVESTOCK (POULTRY)

NEWMARKET ALLOTMENT ASSOCIATION NOTES RE KEEPING OF LIVESTOCK (POULTRY)

Site Managers are responsible for overseeing the welfare of Livestock on their Sites

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  • 1.  Plots of 10 rods should have 70% cultivation. The maximum number of chickens shall be 12.
  • 2.  No chickens to be kept on a 10 rod or less plot
  • 3.  All allotment holders wishing to have poultry are expected to have one year's tenancy prior to applying so that the association can verify that the person can keep an acceptable level of usage.
  • 4.  There are no cockerels permitted on the Sites. ( any existing ones as at 1st April 2013 should live out their natural life but should then not be replaced)
  • 5.  Under the new allocation of plots the association considers that the sites are not suitable for the keeping of rabbits, geese or turkeys. Ducks may be held subject to the agreement of the Site Manager.

Section 9 of the Animal Welfare Act 2006 makes owners and keepers legally responsible for making sure that the welfare needs of the animals are met. Failure to comply with the act may result in criminal prosecution leading to a fine of up to £5,000 or imprisonment. To this end the following should apply:-

  • 1)   There should be a continuous, ready access to an adequate supply of cool, clean, fresh drinking water
  • 2)   There should be the provision of a sufficient quantity of appropriate food to maintain good health and satisfy nutritional needs.
  • 3)   There should be regular releasing from hen houses during day light hours and closure at dusk.
  • 4)   There should be protection from rodents, pests and predators.
  • 5)   There should be continuous access to shelter.
  • 6)   There should be a large enough area of clean dry bedding for lying or roosting.
  • 7)   There should be an adequate space and environment for exercise, feeding, dunging and natural; behaviour.
  • 8)   There should be adequate protection from weather. (Heat or extreme cold)
  • 9)   There should be accommodation designed and maintained so as to avoid injury or distress.
  • 10)   There should be fencing (at least 6ft high and 6 inches below the ground) to protect against predators and ensure that the livestock cannot escape or become trapped.
  • 11)   There should be competent care and management from the allotment holder.
  • 12)   They should be housed, handled and transported in a way which causes minimum stress.
  • 13)   There should be at least twice daily visit by a competent person.

To this end the following requirements from the plot holder are to be made:-


  • The holder shall give the livestock officer their phone number(s) together with details of any deputed assistant(s) in case of absence, together with a signed agreement to act as deputed assistant.
  • Any period of absence where a deputy will act should be notified to the livestock officer and site manager
  • Where extreme measures are required the livestock officer has the right to remove endangered animals to an alternative secure site and within 48 hours notify the holder by telephone at the specified number.
  • The plot holder is expected to have knowledge and skills, or access to these, to ensure the physical and mental well being of the poultry and be able to carry out essential care such as worming, nail and wing clipping, lice and mite treatment.

The allotment association committee have the right to inspect houses and runs at any time. This will be carried out by the livestock officer and at least one other committee member. Any adverse findings will be reported to the plot holder either verbally or in writing and the fact that such a report has been made shall be given to committee members at the next bi-monthly official committee meeting.


April 2013

For further information visit The Allotments Act 1922 and modifications

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