Ensure Tenancy Agreements are upheld and adhered to
Ensure Livestock Code is upheld and adhered to
All correspondence should be forwarded to Secretary and reported at meetings
Any decisions that are outside of tenancy terms and are of exceptional circumstances should be brought before the Committee
Site Managers cannot change the official plot sizes without committee approval
To ensure communal areas are kept clear, tidy and risk free. It is not the expectation that the Site Manager physically carries out this work unless he/she wishes to, but rather organises and delegates through work parties.
Any expenditure must be followed by a receipt
Minimum float of £50 can only be replenished on an impress system
Any formal correspondence should be authorised through Committee and Secretary
Any equipment repairs, maintenance, breakages and servicing should go through the maintenance budget of the main accounts and under authorisation from three Committee members
Petrol and strimmer blades and other sundry equipment for machine usage are permitted for petty cash spend.
Any unforeseen emergencies e.g. burst pipes that require urgent instant repair needs authorisation from three Committee members, not including the relevant Site Manager.
Letters for untidy plots should follow this process:- Letter 1 - issued by Site Manager in accordance with terms & conditions. Letter 2 - the copy should be presented at the next committee meeting and list given to secretary. Letter 3 - should be agreed at committee meetings
Any incidents such as break-ins should be reported to police and a crime number obtained.